How To Write Leave of Absence Letter (All You Need To Know)

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How do you write a leave of absence letter?

What’s important to know?

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Need A Leave of Absence Letter

Are you looking to take a leave of absence?

You need to write a letter to your employer to request a leave of absence?

You are at the right place!

Asking for a leave of absence is an important request and it’s crucial that you do it properly.

The first thing you should keep in mind is that you need to ask for your leave of absence in writing.

This will allow you to properly document your request and will help your employer understand and process it.

When you ask for your leave of absence in writing, your company will take it more seriously and will likely grant it.

Keep reading as I will break down the leave of absence request and how to write an effective letter.

Common Uses of Leave of Absence Letters

There are many reasons why an employee may want to draft a leave of absence letter.

A leave of absence is a type of absence from work that is not covered by your sick days or personal days.

Every company should have a policy governing leave of absence and the manner they are requested.

Here are the most common reasons why an employee may ask for a leave of absence.

A common leave of absence request is to take some time off work following the birth of a child.

Also, there may be a death in the family that may be devastating and it’s important to take some time off.

An employee may be called to serve in the military for some time as they are members of the armed forces.

Alternatively, it could be for health reasons, to continue education, to care for someone, or many other reasons.

How To Request A Leave of Absence

Every company offers different types of benefits to their employees.

Depending on the type of benefits you have, your request may vary slightly.

Companies are not legally required to offer leave benefits to their employees, so you’ll need to check with your human resources to see if your employer offers any.

You can also consult your company’s employee handbook to see what’s offered and if there’s a process that you need to follow to request a leave of absence.

In most cases, the request for a leave of absence starts with you speaking to your manager or human resources.

Generally, you can send an email to your manager asking for a meeting.

At the meeting, you inform your manager that you are looking for a leave of absence and you needed to see with him or her as to the process and what needs to be done.

Following the meeting, it’s useful that you put your leave of absence request in writing.

Either you can send your written request by email or you can attach a formal leave of absence letter to your email.

This will help you document both the meeting and the leave of absence request.

How To Write A Leave of Absence Letter 

Your leave of absence letter is essentially your formal request asking your employer to go on leave of absence.

A standard leave of absence letter will include the following elements:

• Your name and employee number
• A statement where you are asking for a leave of absence
• The date you expect to leave
• The date you expect to return back to work
• A statement where you show the willingness to do what’s necessary to allow for the transition of your work to someone
• An appreciation for your employer’s consideration 

A leave of absence letter can be written in a way that you feel appropriate.

There is no single way of doing it.

What’s important is that the letter is clear that you’re asking for a leave of absence, you intend to leave as of a certain date, come back on a certain date, and you’re ready to do what’s necessary to make it happen.

Keeping your letter short and sweet is generally the best thing to do.

You don’t need to provide all the reasons and justifications as to why you are looking to take a leave of absence.

What the employer needs to know is the date you are looking to leave and when you’re looking to come back.

Leave of Absence Letter Format

Here is a typical format of a leave of absence letter:

Date

Your Name

Your Address

Re: Leave of Absence Request

Dear [Name]:

Further to our meeting, I wanted to formally ask for a leave of absence for the period starting from [DATE] to [DATE].

I’d appreciate it if you can advise as to the process and if you need any further information from me.

Also, I’m happy to provide the necessary assistance to ensure that my workload is delegated so the business can continue without interruption.

I appreciate your consideration of this request.

Sincerely,

Your Signature

Your Name

Takeaways 

So there you have it folks!

What is a leave of absence letter?

In a nutshell, a leave of absence letter is a letter that you send requesting time off from work that is not covered by your sick days or personal days.

There are many reasons why an employee may want to request a leave of absence, such as the birth of a child, death in a family, military duty, health reasons, education, or care for an elderly person.

The leave of absence letter should generally include the date, your identification and employee number, your request for a leave of absence, and the dates you are expecting to be absent.

It’s generally recommended that you ask for a leave of absence in writing so that it’s properly documented.

As such, writing a leave of absence letter is a good step.

Now that you know how to write a leave of absence letter and how it works, good luck with your request!

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